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Term Withdrawal

Consequences of Total Withdrawal from a Term

The full refund and repayment policy for students who withdraw will be calculated as outlined in the BRCC Catalog and Student Handbook.

Repayment Policy

If a student completely withdraws from all courses during a semester, the student’s aid must be recalculated in proportion to the percentage of the semester completed. This applies to students who withdraw from all course work with a grade of “W,” as well as students who stop attending before the end of the semester and receive grades of “F,” making them “unofficially withdrawn.” Please note that this does not apply to classes that are dropped before the last day to drop with a refund.

Recalculations are based on a federal formula called the “Return of Title IV Funds.” After a complete withdrawal, the recalculation of aid eligibility may result in the student owing funds back to the college. This will result in a debt to the college that, if not paid promptly, will affect whether a student will be able to register for additional courses at any VCCS College.

We strongly advise that any students considering withdrawing from a semester meet with both an academic advisor and a financial aid advisor before doing so to learn about the implications for academic progress and financial aid.

The institution must return the amount of Title IV funds for which it is responsible no later than 45 days after the date of the determination of the date of the student’s withdrawal (official or unofficial).

Returns to the Department of Education are allocated in the following order where applicable:

  • Federal Direct Unsubsidized Stafford Loans
  • Federal Direct Subsidized Stafford Loans
  • Federal Direct PLUS Loans
  • Federal Pell Grants for which a return of funds is required
  • Federal Supplemental Opportunity Grants for which a Return of funds is required,
  • Other assistance under this Title for which a return of funds is required. (e.g., LEAP)

In some cases, reductions to state grant funds will also be processed.

Contact Financial Aid

Phone: (540) 453-2301


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(540) 234-9261
Box 80, One College Lane
Weyers Cave, Virginia 24486

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