BlueCard Procedures

1. Purpose

This document addresses the use of the Auxiliary Services purchasing functions of Blue Ridge Community College’s (BRCC) stored monetary value identification (ID) cards by students, faculty, and staff, known as The Blue Card. A BRCC ID card (Blue Card) must be obtained before cash value can be purchased.

The Blue Card, ID cards with stored monetary value, shall be issued to students, faculty, and staff, including contractor-provided personnel, in accordance with the college’s procedures on ID cards. Any student enrolled at BRCC for one or more credit hours shall be eligible to use the auxiliary services functions of The Blue Card. Current employees of the college, including contractor-provided personnel (such as security, bookstore, or food services staff), shall also be eligible to use the auxiliary services functions of the Blue Card. All BRCC Blue Cards shall be the property of Blue Ridge Community College.

The auxiliary services function of the BRCC Blue Card shall not be transferable and shall be valid only for as long as the cardholder continues his/her enrollment or employment status with BRCC. Any remaining balances at the conclusion of enrollment or employment will be considered non-refundable. Any misuse, alteration, or fabrication of the card shall subject the cardholder to disciplinary action by the college and legal action as allowed by law.

Cardholders may contribute value to their Blue Card by accessing an online site - BlackBoard Transact - which can be used to purchase goods or services from the Campus Bookstore, the Quick Café, the Campus Coffee, the Student Recreation Center and other campus facilities as the need arises. Blue Card value is non-refundable except in extenuating circumstances as approved by the Associate Vice President of Finance and Facilities.

Any student with a financial hold in the Student Information System (SIS) that “blocks all” services shall have a hold placed on his/her Blue Card account. The hold shall prevent further use of the BRCC Blue Card until the financial hold can be removed.

BRCC shall not be held responsible for any lost, damaged, or stolen BRCC Blue Cards. Lost, damaged, or stolen BRCC Blue Cards shall be reported immediately to the ID card office in G167 either in person, by email at or by phone (540-453-2558); or by using online management tool -  BlackBoard Transact.  When a card is reported as lost or stolen, it shall be inactivated. The college shall not be held responsible for any unauthorized use of the BRCC Blue Card prior to its being reported as lost or stolen.

Any BRCC Blue Card that is submitted to the college Lost & Found in the Houff Student Center Public Safety Office will be immediately given to the ID Card Office in G167. ID card staff will hold the card until the cardholder claims the card, or until the end of the current semester at which time it will be destroyed.

A BRCC Blue Card account shall be considered abandoned and expired when a student has not re-enrolled for the immediately following term, or an employee has resigned or has been terminated by the college. Likewise, BRCC Campus Cash accounts shall be terminated for contractor-provided personnel once the associated contract ends.

2. Procedures

Obtaining a BRCC Blue Card

Students and employees must first obtain a BRCC ID card (Blue Card) from the ID Card/Parking Permit Office in G167.

Activating Blue Card Value

Cardholders may utilize the following method to deposit funds and activate cash value on their BRCC Blue Card:

Online via BlackBoard Transact (credit/debit cards only); BlackBoard Transact is an online service provided to BRCC via a third-party vendor to enable cardholders to manage their Blue Card values online. To utilize BlackBoard Transact, cardholders must establish an online account. All deposits made via this Blue Card Portal. Deposits must be made using a valid credit/debit card; a minimum transaction amount of $5.00 is required. BRCC Blue Card holders may grant other individuals permission to add funds to their BRCC Blue Card via their Transact Blue Card Portal above. Specific instructions for accessing the BlackBoard Transact Blue Card Portal and for creating an account and depositing funds are available on the BRCC Blue Card website.

3. Refunds

Blue Card values are non-refundable except in extenuating circumstances as approved by the Associate Vice President of Finance and Facilities. Refunds may be granted in the following circumstances: (1) administrative error of the college; (2) extraordinary circumstance involving a major medical emergency; (3) a student’s service in the uniformed services that requires the student’s sudden withdrawal or prolonged absence in accordance with Section 23-9.6.2 of the Code of Virginia; or 4) some other extraordinary circumstance. Service in the uniformed services is defined as service (whether voluntary or involuntary) on active duty in the Armed Forces, including such service by a member of the National Guard or Reserve, for a period of more than 30 days under call or order to active duty of more than 30 days.

All refunds must be requested in writing by submitting the BRCC Blue Card Refund Request Form (PDF requires Acrobat Reader) to the Associate Vice President of Business and Facilities for approval.

All refund checks will be issued to the cardholder, and will be mailed to the cardholder’s address on file with the college in the Student Information System (SIS) and/or Human Resource Information System.

Students may petition for a refund in writing to the Associate Vice President of Finance and Facilities within six months of the beginning of the respective term.

Cardholders who have a financial hold on their SIS accounts must satisfy the purpose of the financial hold before a BRCC Blue Card refund may be processed.


This procedure is effective upon its approval by the College President on January 31, 2018

Dr. John A. Downey, President

Franki A. Hampton, Director of Finance and Facilities