Federal Work-Study (FWS)
A Message from the Financial Aid Office
The Office of Student Financial Aid & Scholarships would like to thank you for your interest in the Federal Work-Study Program. Work-study students serve as a valuable resource for our College and your assistance is greatly appreciated. This handbook was designed to help you better understand the Federal Work-Study Program and the opportunities that it provides. Recent studies have shown that work-study participants often perform better academically and develop a solid connection to the institution. The job opportunities offered by Blue Ridge enables students the ability to obtain “self-help” financial aid and an opportunity for career, social, personal, and educational development.
If you have any questions about our work-study program please contact the Work Study Coordinator at 540-453-2223 or at firstname.lastname@example.org.
Section I. Introduction to Federal Work-Study
The purpose of this handbook is to define the rules and regulations of the student employment program at Blue Ridge Community College. The Federal Work-Study Program was established to allow students an opportunity to not only earn money, but to gain valuable experience through the work-study program. The faculty and staff depend upon the students for much of the work essential to the daily operation of the College.
To be considered for a Work-Study award, you must first complete the Free Federal Application for Student Aid (FAFSA), which determines your financial need. Funding for the Federal Work-Study Program at Blue Ridge Community College is limited; therefore, we cannot emphasize enough the importance of completing this application early. Applications are available for the following year beginning April 1st.
After completing the FAFSA you must then complete the Work-Study Student Employment Application (see Work-Study forms), and submit your completed application to the Financial Aid Office.
If eligible, you will receive an award notification indicating the maximum amount of gross pay to be earned per term.
C. Federal and Institutional Requirements
Under Federal regulations, a student may be selected for employment under the Federal Work-Study Program only if he/she meets all of the following requirements.
- Enrolled in a minimum of 6 credits.
- A U.S. citizen, or in the U.S. for other than a temporary purpose with the intention of becoming a permanent resident.
- Capable, in the opinion of the institution, of maintaining a good academic standing while employed under the program.
- In need of earnings from such employment in order to pursue a course of study at the institution.
D. Conditions of Employment
A student’s FWS award will usually allow him or her to work from 12 to 18 hours per week. Student Financial Aid will attempt to notify you when you are within $500 of the earnings limit.
If the student is working hours to make-up time missed from work, he/she may not work more than 20 hours per week or 8 hours per day. Students can only be employed in one FWS position at a time unless the student has received prior permission from the Work-Study Coordinator. Any student desiring such authorization should contact the Coordinator in person. Permission is granted if the student cannot reach their award limit through his/her present job alone or if the second position is more relevant to his career interests; however, the student may hold another non-work-study job.
Students are not allowed to work when regular College employees are not at work. In addition, students may not work during their scheduled class periods.
The FWS Program offers no sick leave, compensatory time, vacation or holiday pay. As a Work-Study employee, you will have the opportunity to gain far more than a paycheck. Each day will bring rewarding new experiences and opportunities. The following is a list of benefits you may attain in your work-study position:
- Opportunity to explore different career fields
- Letters of recommendations
- Increase computer and office skills
- Experience for resume/portfolio
- Networking connections
- Time management strategies
- Communication skills
- Task organizational skills
F. Wage Rates and Calculations
The current wage rate is $8.00 an hour for on-campus positions and $11.00 an hour for off-campus community service positions.
Student employees may not earn more than the dollar amount of their award. The amount is determined by the Student Financial Aid Office. The award is divided in half to determine the work-study award amount per semester.
G. Summer Work-Study
Summer FWS is offered from funding remaining in the spring semester and also the impending fall semester. Since summer FWS is determined by this residual amount, it is not always offered during the summer months. If funding is available, students must be enrolled at least half-time (6 credit hours) in both the summer and impending fall semester to be considered for FWS during the summer.
Section II: General Instructions and Procedures
A. Getting a Job
A student's primary resource in finding a work-study job is the Work-Study Jobs section of the Work-Study website. The student can search for both on- and off-campus jobs. Each job lists the department, job title, a brief description, a list of desired qualifications, the pay rate, and contact information.
When a student finds a job listing of interest, he or she should call or email the contact person listed and arrange for an interview. If the interview is successful, the student may be hired for the position. If the student is not hired, he or she should continue calling employers or ask for assistance from the Financial Aid Office staff.
All hours worked must be recorded the Electronic Time Sheet. Pay periods are two weeks long. If the student begins working during the middle of a pay period, it is important to enter the hours in the correct week on the electronic timesheet. The supervisor is responsible for approving the hours; therefore, students are responsible for submitting their time sheets when due to their direct supervisors in their department. Signed times sheets are due in to the Financial Aid Office by 5 pm every Friday. Late time sheet submissions will not be processed until the following pay period.
Checks are issued biweekly by the Payroll Office on the Friday two weeks after the end of the pay period. Thus, any student starting at the beginning of a pay period will not receive his first check for four weeks. Checks are mailed to the work study student’s mailing address. Students should ensure that they keep their mailing address current with the College Admission’s Office.
D. Schedules and Breaks
When hired, the student and employer should establish a work schedule which is convenient for both parties. To ensure that a student meets, but does not exceed, his or her earnings limit, it is best to divide the student's limit by the number of weeks to be worked and the wage rate. The result will be the approximate hours per week the student should work. The Financial Aid Office will provide the student worker with their wage rate and the average number of eligible employment hours they may work each week. Once this schedule is established, the student is responsible for working those hours. A new schedule should be revisited at the beginning of each semester.
Students should not work more than eighteen (18) hours per week, and should not work over thirty-six (36) hours per pay period. Work during scheduled breaks is permitted if mutually agreed upon by the student and supervisor. However, please remember that the income earned during these vacation periods will count towards the student's work-study award limit. If you work six or more hours a day you are entitled to breaks and/or lunch.